Preventive Maintenance for Trucks & Commercial Vehicles
Every day a truck stands in the workshop is a day of lost income. A preventive plan keeps commercial vehicles on the road and earning.
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Fleet Tips
Fleet Record Keeping Made Simple
Paper registers and WhatsApp photos of bills do not scale. What to record for every vehicle, and why it pays off.
Whether you run three delivery vans or thirty trucks, the records you keep decide how well you can control costs. Good records also raise the resale value of your vehicles and make insurance claims easier.
What to record for every vehicle
- Vehicle details: registration number, model, year, chassis and engine number.
- Every service and repair: date, odometer, work done, parts and cost.
- Every fuel fill: litres, price and odometer.
- Tyre changes and battery replacements with warranty dates.
- Document expiry dates: insurance, fitness, permit, PUC.
Numbers worth watching
- Cost per kilometre for each vehicle (fuel + maintenance).
- Mileage (KM/L) trend per vehicle and per driver.
- Days off-road for repairs each month.
- Repeat repairs on the same part, a sign of poor workmanship or a deeper fault.
Keep it in one place
The best system is one your team actually uses. Record entries when the work happens rather than at the end of the month, keep each vehicle's history separate, and review the numbers monthly. A small amount of discipline turns a pile of bills into decisions you can act on.